When your brand’s reputation is on the line, the logistics behind your exhibit need to work flawlessly. Trade show shipping has its own rules, pressures, and pitfalls. Booth structures are fragile, schedules are rigid, and the margin for error is slim. One missed delivery window or damaged kiosk can derail months of planning.
Navis Pack & Ship specializes in exhibit logistics built for the pace of major industry events. Whether you’re debuting a new booth, supporting a national sales team, or managing a global show calendar, we make sure your materials move safely, efficiently, and exactly when you need them.
Why Businesses Rely on Expert Trade Show Shipping
Most freight providers understand shipping. Few understand trade shows. Every venue has procedures for move-in, every contractor has their own rules, and every exhibitor faces the same pressure: get the booth on the floor, intact and on time. Our clients trust us because we work inside that reality every day. We anticipate complications, match the right freight to the right timeline, and manage the details that other carriers don’t consider. Working with Navis means fewer unknowns and a smoother path from warehouse to show floor.
Custom Packing and Crating Built for Exhibits
Trade show materials aren’t built for ordinary shipping. Panels can flex, graphics can scratch, hardware can shift, and high-value tech needs serious protection. Regular packaging isn’t enough, and exhibitors who move from show to show need crates designed to survive repeated use. Before we build anything, we assess your booth components, movement pattern, and handling requirements. Then we design a protection strategy that matches the way you exhibit.
Navis provides:
- Custom crating and protective packing tailored to booth walls, kiosks, monitors, demo units, and display elements.
- Durable crates for organizations running multi-show seasons or coast-to-coast exhibitions.
- Expert cushioning, blocking, and bracing to stabilize fragile or oversized pieces during long transit and repeated handling.
- Specialized protection for A/V and electronics, ensuring LED screens, lighting, and sensitive equipment arrive ready for setup.
With Navis, every component ships with purpose-built protection designed to minimize risk and reduce setup time.
Full-Service Exhibit Logistics and Freight Coordination
Exhibitors need freight that works backward from the target move-in window. That means understanding venue restrictions, carrier timing, warehouse cutoffs, and the difference between arriving early enough to be safe and late enough to avoid excess handling. Navis can help with each leg of the process so your team doesn’t have to juggle deadlines or decipher show contractor guidelines alone.
Our capabilities include:
- Truck, air, and international shipping options aligned to your specific show needs
- Advance warehouse delivery or direct-to-show shipping, based on your schedule
- International Shipping options with export crating, moisture protection, and required documentation
- Blanket-Wrap & White Glove Services for inside placement and debris removal
The result is predictable, stress-free movement for even the most complex exhibit programs.
White Glove Delivery for Exhibitors Who Need More
On show days, timing is everything. Deliveries may need to happen before doors open, after hours, or within a tight move-in window. Many venues require trained handlers for sensitive items or large pieces that can’t be pushed across the floor. We offer white glove solutions that meet the demands of busy event teams and high-value exhibits.
- Inside delivery directly to your booth space
- Careful placement and debris removal
- Liftgate service or team carry-in for heavy or oversized crates
- Scheduled delivery windows that align with contractor access rules
Storage, Staging, and Multi-Show Support
Trade show schedules rarely follow a straight line. Some booths go from city to city without returning home. Others need staging, new components added mid-season, or partial shipments deployed at different times. Managing that flow internally can overwhelm even seasoned sales and operations teams. Navis offers flexible storage and staging services that keep your exhibit assets organized and ready for what's next.
Navis supports exhibitors with:
- Short-term and long-term storage for booth components, crates, and event materials.
- Staged or segmented deliveries for multi-show tours or evolving exhibit designs.
- Photo documentation and inventory tracking so your team always knows what’s available and where it’s headed next.
Your booth stays protected, accounted for, and ready for the next move without the strain of managing it in-house.
Contact Navis Pack & Ship for Trade Show Logistics Today
If your organization needs expert packing, dependable shipping, white glove delivery, storage between shows, or full-scale logistics for a multi-event program, our team is ready. Connect with a Navis Pack & Ship near you or your next trade show and build a logistics plan that works for every booth, every destination, and every show on your calendar.
Frequently Asked Questions
Can you handle fragile or high-value items in my booth shipment?
Yes. We specialize in packing and crating delicate displays, electronics, artwork, monitors, and specialty components. Every fragile item receives custom protection designed to prevent shock, vibration, and pressure damage during transit and handling.
Is there a weight or size limit for what you can ship to a trade show?
We can manage any size or weight, from small branded merchandise to oversized booth walls and heavy machinery. Our team matches the right crate or packing requirements and shipping service to the specific dimensions and weight of your materials.
Can you coordinate both inbound and outbound shipping for the show?
Absolutely. Navis can plan the full round-trip from pickup to show floor to return or next destination.
